Tri-Anglia - Club Constitution

Tri Anglia Club Constitution

The club will be called Tri-Anglia and will be affiliated to the British Triathlon Association

The aims and objectives of the club will be:

To offer coaching and competitive opportunities in triathlon
To promote the club within the local community and triathlon
To ensure a duty of care to all members of the club
To provide all its services in a way that is fair to everyone.

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

Members will be enrolled in one of the following categories: Full Member, Affiliated Member, Junior Member.

Full members entering a Tri-Anglia event will be expected to provide a volunteer for that event or for another Tri-Anglia event if so agreed with the Volunteer Co-ordinator.

Affiliated members must be a full member of another British Triathlon Federation registered club.

Membership fees will be set annually and agreed by the Committee or determined at the Annual General Meeting.

Fees will be paid by annual subscription.

The officers of the club will be:
Chair	Coaching Officer	News Bulletin Editor	Events Co-ordinator
Vice Chair(s)	Membership Secretary	Welfare Officer	Volunteer Co-ordinator
Secretary	Lowestoft Development Officer	Website & Publicity Officer
Treasurer	Diss Development Officer	Insurance and Assets Officer

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-election.

The club will be managed through the Management Committee consisting of the above named officers.

Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than 9 times per year.

The quorum required for business to be agreed at Management Committee meetings will be minimum of 3, one of which must be Chair , Vice Chair or Secretary.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

Finance: All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on October 31st.

The Treasurer at the Annual General Meeting will present an audited statement of annual accounts.

Any cheques drawn against club funds should be signed by an authorised signatory.

The AGM will be held at the end of the year after the season has finished.

The Club Secretary will give notice of the Annual General Meeting (AGM). Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Election of officers is to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be 10% of membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 28 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 28 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 28 days of the Secretary receiving the appeal.

Dissolution: A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain, will become the property of a named charity/charities as agreed by the existing members/committee at that time.

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

Tri Anglia Club Constitution

Page created: 2008. Last updated: 3rd December 2008.